Terms and conditions of entry to the 2013 World Vintage Softball Carnival

• The completion of the team entry form and payment of the entry fee confirms that ………............…………….. (‘the Team’) accepts the terms and conditions of entry that follow.
• All players must be at least 35 years of age or over on March 1, 2013.
• Participants (‘the Players’) acknowledge that they are personally responsible for their own fitness and should injuries be sustained during the 2013 Carnival medical staff are authorized to provide whatever medical attention is required.
• Players acknowledge that any costs incurred as a result of medical attention required during the 2013 Carnival will be their personal responsibility.
• All Players must take out appropriate health insurance policies.  
• The Players agree to abide by the rules and regulations established and promulgated by the organizers of the 2013 Carnival.
• Entries for the 2013 Carnival will close on January 31, 2013 or once the maximum number of teams that can be hosted is reached.
• The team entry fee is refundable less a handing fee of NZ$50 provided teams advise in writing of their withdrawal Prior to 31 October 2012. Thereafter team entry fees will not be refunded.
• All entries will be subject to acceptance by the organizers of the 2013 Carnival, who reserve the right to decline any entry.  
• The Organizers of the 2013 Carnival act only as agent for the providers of 2013 Carnival ground packages and will not be liable for any injury, cost damage, expense, loss or delay which may be sustained or occasioned by reason of the negligence or default of any person or sub-contractor engaged to supply such services.

Waiver, Release and Indemnification:

1. In consideration of the Team’s entry in the 2013 World Vintage Carnival (the “Carnival”) the Team agrees to comply with the Carnival Terms and Conditions of Entry as supplied by the Carnival organisers detailed above and with all other rules, regulations and instructions associated with the Carnival as provided from time to time by the Carnival organisers.
2. The Team:
   1. Waives and releases the Carnival, its committee, its officers, directors, members, volunteers, host clubs, employees, agents, sponsors, the City and officers of the city of Christchurch, the Vintage Sports Office, Vintage Sport & Leisure Limited and any and all of their executors, administrators, heirs, next of kin, successors and assigns (“the Released Parties”) from any and all claims the Team may have against them as a result of participating in the Carnival and any activities or events related to it, including, but not limited to, any costs, including lawyers fees, incurred as a result of any such claim, irrespective of that claim’s validity; and
   2. Indemnifies the Released Parties from and against any and all liabilities including any claims, losses, liabilities, costs, damages, charges and expenses which such Released Parties may suffer or incur as a result of any claims or proceedings brought, or threatened to be brought, against them by the Team; and
   3. Releases and indemnifies the Released Parties from any and all liability that might result from any injury, accident, illness or death during the Carnival or any activity or event related to it.
3. The Team acknowledges that it has sole responsibility for its sporting equipment, goods and possessions during the Carnival and any activities or events related to it. No claim shall in any circumstances be made against the Released Parties in relation to the loss of, or damage to, any Team equipment, goods or other possessions.
4. The Carnival organizers may use the names of the Team, its individual members and their images in any broadcast, telecast, press statement or publication, so long as the purpose of such use is related solely to the Carnival and it’s organisation.
5. The Carnival organizers may provide details about the Team to other organizations directly associated with the organization of the 2013 Carnival. For the avoidance of doubt this includes the Carnival ground operator airline partner, associated sponsors, merchandiser and photographer.
6. For the purposes of this document the Team shall include all members attending the 2013 Carnival, both playing and non-playing, their executors, administrators, heirs, next of kin, successors and assigns.

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Name of authorized representative of the Team listed above
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Signature of authorized representative of the Team
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Date.